Terms of Use

01About these terms

These terms explain the agreement between you and Registered legal name of GLOVIRT (“GLOVIRT”, “we”, “us”, “our”) when you use our website, sign up for our communities, attend events, camps and online sessions, make a donation, volunteer with us or take part in the GLOVIRT Movie Club.

By using our website or taking part in our activities, you agree to these terms. If you are under 18, please read them with a parent or carer, who will need to agree to them on your behalf for activities that require their consent.

These terms work alongside our Privacy Policy and Safeguarding Policy. Specific events, camps or productions may also have their own booking conditions or agreements, which will be given to you before you commit. If they conflict with these terms, the specific conditions apply.

02Who we are

GLOVIRT is a charity / CIO / company limited by guarantee registered in England and Wales (number Charity or company registration number), with its registered office at Registered office address. We are a community rooted in Christian faith and open to everyone, empowering young people, women and men through camps, gatherings, conversations and the films we make together. You can contact us at General enquiries email.

03Using our website

You are welcome to browse, share and enjoy our website. When you do, please don’t:

• use it in any way that is unlawful, harmful, fraudulent or that could damage the site or other people’s use of it;
• attempt to gain unauthorised access to our systems, or introduce viruses or other harmful code;
• submit false information, or impersonate another person, when filling in our forms;
• use automated tools to scrape or copy content from the site;
• use our forms to send spam, abuse or unsolicited promotional material.

We work hard to keep the website accurate and available, but we cannot promise it will always be uninterrupted or error-free. Event details, dates and locations can change, so please check your joining instructions before you travel.

04Events, gatherings and online sessions

Booking and attending

• Some activities are free and open; others need you to register in advance or have a limited number of places.
• Where an activity has an age range, eligibility criteria or requires parental consent, we will tell you when you register.
• Please let us know about any access needs, dietary requirements or health conditions so that we can welcome you well.
• If you can no longer attend, please let us know so someone else can take your place.

Changes and cancellations by us

Occasionally we may need to change the time, venue, format or content of an activity, or cancel it – for example because of weather, illness, low numbers or safety concerns. If this happens we will let you know as soon as we can and, where you have paid, offer a transfer or a full refund of the amount you paid for that activity.

Behaviour

Our gatherings work because everyone is treated with kindness and respect. We may ask anyone to leave – or decline future bookings – if their behaviour is abusive, discriminatory, unsafe or disruptive, or if they break our safeguarding expectations. Where a young person is asked to leave a camp, we will contact their parent or carer to arrange collection.

Online sessions

Online circles and discussion nights are private spaces. Please don’t record, screenshot or share what others say without their permission, keep your camera and display name appropriate, and follow the host’s guidance. Hosts may remove anyone who makes the space unsafe for others.

05Camps, residentials and trips

• A parent or carer must complete the consent, medical and emergency contact forms for any participant under 18 before the activity starts. We cannot accept a young person without them.
• Parents and carers must tell us about any medical, emotional, behavioural or additional needs that may affect a young person’s safety or wellbeing, so that we can plan the right support.
• Participants agree to follow the camp rules and the reasonable instructions of leaders, which exist to keep everyone safe.
• In an emergency, if we cannot reach a parent or carer, leaders may give consent to urgent medical treatment recommended by a qualified medical professional.
• Any fees, deposits and refund arrangements will be set out clearly in the booking information for that camp.

Outdoor and adventurous activities carry some natural risk. We manage this through risk assessments, trained leaders and accredited providers, and we ask that participants take part sensibly and tell a leader straight away if they feel unwell or unsafe.

06Donations

• All donations are voluntary gifts and are used to further GLOVIRT’s charitable purposes.
• Where you give towards a particular project or production, we will use your gift for that purpose. If the project is fully funded or cannot go ahead, we will use your gift where it is most needed, unless you have asked us otherwise.
• If you make a donation in error, please contact us as soon as possible at General enquiries email. We will refund mistaken donations reported within 30 days wherever possible, provided Gift Aid has not yet been claimed.
• You can cancel a regular gift at any time through your payment provider or by contacting us.
• If you add Gift Aid, you confirm that you are a UK taxpayer and understand that if you pay less Income Tax and/or Capital Gains Tax than the amount of Gift Aid claimed on all your donations in that tax year, it is your responsibility to pay any difference. Please tell us if your circumstances change.

Donating does not create a contract for services, and supporters do not receive goods or benefits in return unless clearly stated.

07Volunteering

Volunteering with GLOVIRT is a gift of your time, and we are grateful for it. Volunteering is not employment, and nothing in these terms or in any volunteer agreement creates an employment contract. Volunteers must complete our safer recruitment process, follow our code of conduct and Safeguarding Policy, keep confidential information private and represent GLOVIRT with care. We will provide induction, training, support and reimbursement of agreed out-of-pocket expenses.

08The GLOVIRT Movie Club and our film productions

Membership

Joining the GLOVIRT Movie Club is free and means you will hear first about screenings, premieres, casting calls, crew opportunities and ways to support our films. Membership does not guarantee a role, place or credit in any production.

Auditions and casting

• Casting decisions are made by the production team and are final. We will treat every applicant fairly and kindly.
• Under-18s may only audition and take part with a parent or carer’s written consent and in line with our Safeguarding Policy.
• We will never ask for a fee to audition or to be considered for a role.

Taking part in a production

• Everyone who appears in or works on a GLOVIRT film signs a release and participation agreement before filming. It sets out how your performance and contribution may be used, how you will be credited and any fee or expenses agreed. Unless your agreement says otherwise, participation is voluntary and unpaid.
• The copyright and all other rights in GLOVIRT films, scripts, footage, music commissioned by us and related materials belong to GLOVIRT, unless agreed otherwise in writing.
• Please keep scripts, storylines, unreleased footage and filming locations confidential, and do not post photographs or video from set without permission from the production team.
• Everyone on set agrees to follow the production’s code of conduct, health and safety briefings and safeguarding arrangements.

Screenings

Screenings and premieres are subject to the event terms above. Films are shown in line with their age classification, and recording films during a screening is not allowed.

09Stories and content you share with us

When you send us a story, testimonial, photograph, video, script idea or other content, you confirm that it is yours to share and that anyone identifiable in it has agreed. You give GLOVIRT a free, non-exclusive licence to use, edit and share it to tell the story of our work, always in line with any consent preferences you have given us. You keep ownership of your content and can ask us to stop using it in new material at any time.

Unsolicited script or film ideas are welcome, but we may already be developing similar ideas and we cannot promise to review, use or credit them unless we have agreed this with you in writing.

10Our intellectual property

The GLOVIRT name, logo, website design, text, photography, video and films are owned by or licensed to GLOVIRT and are protected by copyright and trade mark law. You are welcome to share links to our pages and to use our materials for personal, non-commercial purposes such as telling a friend about us. Please ask us before using our name, logo or content in any other way.

11Our faith and values

GLOVIRT is rooted in Christian faith, and some of our activities and films reflect Christian beliefs and values. Everyone is welcome, whatever they believe, and nobody is required to share our faith to take part. We ask that everyone treats the beliefs and experiences of others with respect.

12Our responsibility to you

We take great care in everything we do. However, to the extent permitted by law, we are not responsible for losses that were not reasonably foreseeable, that were caused by events outside our reasonable control, or that relate to the content of external websites we link to. Please look after your personal belongings at our events.

Nothing in these terms limits or excludes our liability for death or personal injury caused by our negligence, for fraud or fraudulent misrepresentation, or for anything else that cannot be limited or excluded by law. Nothing in these terms affects your statutory rights as a consumer.

13Links to other websites

Our website may link to partner organisations, venues, booking and payment services, streaming platforms and social media. These are provided for your convenience; we do not control them and are not responsible for their content or practices.

14Changes to these terms

We may update these terms from time to time to reflect changes in our activities or the law. The latest version will always be on this page, with the date it was last updated. If you continue to use our website or take part in our activities after a change, the updated terms will apply.

15Governing law

These terms are governed by the law of England and Wales, and the courts of England and Wales have jurisdiction over any dispute. If you live in Scotland or Northern Ireland, you may also bring proceedings in your local courts. We would always prefer to resolve any concern by talking with you first.

16Contact us

Questions about these terms? Contact us at General enquiries email, or for anything relating to the Movie Club at Movie Club email. You can also write to us at Registered office address.